Job Description

Government Records Specialist

JOB-10042977

Anticipated Start Date

November 1, 2024

Location

Madera, CA

Type of Employment

Contract

Employer Info

Our client’s pursuits are guided by their aspirations to elevate human connections and communities as they continue to outperform industry trends through bold and courageous brand building. These aspirations underscore their commitment to the environment and social responsibility, and to build trust through transparency.

Job Summary

Perform regulatory compliance activities associated with production operations at Mission Bell Winery. Provide cross-functional guidance and support to production departments (winemaking, cellar operations, distillation operations, bottling, and distribution) to ensure the winery is operating within mandated compliance regulations. Seeks opportunities to continually improve processes and workflow with larger winery initiatives in mind.

Job Description

• Maintain up-to-date knowledge of TTB laws and regulations relevant to government reporting for specified winery operations.
• Reconcile and verify data integrity of information to comply with relevant government regulations for all federal excise tax and operations reports and state excise tax reports.
• Properly file accurate monthly/semi-monthly Operations Reports and Tax Returns (federal and state) as required by the appropriate government agency.
• Support Regulatory Affairs during external and internal audit engagements. This includes preparing for audits by external authoritative agencies and internal auditors, coordinating responses to requests for supporting documentation and preparing responses to external and internal audit reports, as appropriate.
• Assist with the resolution of inventory and other regulatory matters.
• Promptly file notices or claims when required by regulatory agencies.
• Notify management of non-compliance risks associated with operational inconsistencies or process changes.
• Perform routine self-audits within the winery operations to ensure standard operating procedures and regulatory compliance laws are being adhered to.
• Maintain Regulatory Compliance License & Permit files and ensure current license/permit copies are posted, when required.
• Train and develop new employees.
• Removes inefficiencies from processes (own or departmental).
• Support larger winery initiatives such as development of systems and procedures to ensure the data integrity of all supported recordkeeping systems – this includes both automated and manual systems.
• Assist with identification and implementation of best practices.

Skills Required

• 5 – 8 years of experience in alcohol related regulatory guidelines (Equivalent combination of education & alcoholic beverage experience is acceptable).
• Able to work flexible shifts and schedules including overtime.
• Skilled in writing reports, presenting information and responding to questions from groups of managers, suppliers and internal customers.
• Advanced MS Excel skills.
• Proficient in MS Word, MS Access, MS PowerPoint.
• Skilled with systems such as Vintrace and SAP.
• Must have good verbal and written communications skills.
• Must be detail oriented.
• Must possess good organizational, time and resource management skills.
• Ability to handle multiple tasks and priorities.
• Strong mathematical skills.
• Experience solving practical problems where only limited standardization exists.
• Manage conflict resolution
• Accounting experience in the alcoholic beverage industry Physical Requirements/Work Environment.
• Works outdoors/indoors.
• Works in warm/cold climates.
• Works in high places.
• Works on wet surfaces.
• Is exposed to loud noise, fumes and/or toxic chemicals.
• Works near moving, mechanical parts and lift truck traffic.
• Must be able to move up to 55lbs.
• Must be at least 21 years of age.
• Must be able to sit and/or stand for long periods of time and work on a computer for extended periods.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Education/Training/Certifications

• Bachelor’s degree (emphasis in accounting, preferred), or combination of education, experience, or equivalent work experience

Additional Requirements

• Must be able to pass drug screen & criminal background check

Pay Rate/Salary

• Estimated Salary: $31.00 to $33.00 per hour based on qualifications.

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