Job Description
Job Summary
The Department of Operations at the Harvard T.H. Chan School of Public Health (SPH) is responsible for all facilities and operations management and planning in approximately 800,000 square feet of office, classroom, and research space. The Department is also responsible for all real estate, facilities maintenance, space management, renovations, construction, security, food service, landscaping, custodial services, emergency planning, environmental health and safety, and strategic facilities planning, and for managing the planning, design and execution of construction projects related to the changing needs of academic programming, research activities and facility maintenance. These buildings are located in both Boston, MA and Cambridge, MA.
Position Description
Reporting to the Director of Construction and Engineering, the Interior Designer/Space Planner will be responsible for a broad range of duties and responsibilities including, but not limited to, the following:
- Lead and manage design projects, including programming and conceptual test-fit layouts
- Assist with tasks associated with planning and design of office, laboratory and classroom space on and off campus
- Work proactively with Departments to identify and anticipate space needs and solutions
- Collaborate closely with campus partners, architects, consultants, and colleagues to ensure project requirements are met on time and within budget
- Responsible for all space system administration - manage and update space planning and management system (Centerstone) that provides a comprehensive understanding of the SPH physical plant in support of campus space planning and programming
- Manage all Centerstone-related contracts, user training and access, data and reporting in support of sponsored research, and campus space planning and programming
- Oversee and implement space management policies, guidelines, and standards related to measurement, classification, documentation, use/occupancy and representation of space
- Track and report space information and strategically assess space to recommend alternatives for space programming
- Validate and ensure data quality, as well as collect and integrate floor plans and changes (in space use and occupancy) into the system for portfolio planning and strategy
- Provide regular progress reports on portfolio metrics, policies, information development and summary briefs on existing space conditions, moves, and changes to support decision making and planning
- Provide pre-construction and post-construction space data to stakeholders, and configure relevant data into the system
- Lead space inventory, furniture changes/requests, and campus wayfinding efforts
- Select or manage the selection of all finishes and furniture
- Manage furniture and finishes vendor relationships and coordinate scheduling and delivery of furniture
- Support the planning and scheduling of all moves, renovations or space changes
- Provide high-quality research and analysis, interpret data, and synthesize conclusions into recommendations, and to produce clear concise verbal and written strategic reports and presentations
- Evaluate new technologies and applications related to space management process and make recommendations to senior leadership on required systems adjustments
- Other duties as assigned
The work of SPH's Department of Operations must maintain compliance with the Harvard University space classification standard for Federal Indirect Cost Recovery (ICR) efforts, which is based on the Institute of Education Sciences (IES) National Center for Education Statistics (NCES) Facilities Inventory and Classification Manual (FICM). The Interior Design/Space Planner must remain knowledgeable and updated on such standards and is responsible for ensuring that the School's interior design and space planning efforts are in alignment and in compliance at all times.
Basic Qualifications
- Bachelor?s degree or equivalent experience is required
- 5+ years of related experience required
Additional Qualifications and Skills
The following job-specific skills and competencies are preferred:
- Bachelor?s degree in Interior Design, Architecture, or related field
- Master's degree preferred
- Strong portfolio demonstrating successful completion of workplace design projects
- Experience with space management systems (particularly Centerstone or closely related) strongly preferred
- Experience with AutoCAD, Revit and Bluebeam systems management
- Intermediate/advanced MS Excel and space management system (specifically Centerstone)
- In-depth knowledge of and experience in space information systems and space planning
- Strong communication, presentation, and relationship management skills
- Experience working at all levels of an organization, as well as with teams and individually
- Experience in interior design with a focus on research laboratory projects
The following cultural competencies are also preferred:
- Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
- Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
- Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
- Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Additional Information
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period.
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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website () to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format
Hybrid (partially on-site, partially remote)
Commitment to Equity, Diversity, Inclusion, and Belonging At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School?s mission, objectives, and core values , our Principles of Citizenship , and our diversity, inclusion, and belonging initiatives.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.
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Job Tags
Holiday work, Remote job,