Job Description

Our client is an established asset management firm with their office located in Midtown, Manhattan. They are seeking a Receptionist to manage their front-desk office space, Monday-Friday, greeting visitors and assisting with administrative duties.

Responsibilities:

• Provide a friendly and professional reception for high-profile clients and investors, ensuring they feel valued and respected upon arrival.
• Arrange and oversee the scheduling of meetings, appointments, and travel logistics, ensuring all arrangements are seamlessly executed.
• Draft, review, and refine various documents, including correspondence, reports, and presentations, ensuring accuracy and clarity.
• Efficiently handle incoming phone calls, emails, and other communications, directing inquiries to the appropriate team members or departments promptly.
• Oversee the receipt and distribution of mail and packages, ensuring timely delivery to the intended recipients.
• Keep the reception area and office space clean, organized, and inviting, contributing to a positive work atmosphere.
• Assist in organizing in-office events, such as breakfast meetings and luncheons, and support special projects as needed, showcasing adaptability and resourcefulness in a fast-paced setting.
• Adhere to a high standard of corporate dress code, maintaining a polished and professional appearance at all times.

Qualifications:

• 5+ years experience as a receptionist or administrator in a corporate setting
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and other office management software.
• Ability to maintain confidentiality and exercise discretion.

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